The Advantages of Copier Leasing to a Company
Although photocopiers are a requirement in many office environments, the costs can tax even the biggest businesses. Consider the principles of what most businesses want in a copier and you will see why: networked to supply duplicating and printing capabilities; options to duplicate in color; collating; dual-sided copying. Some desire also more functionality, including high rates, large capacity and quantity, email and scanning, fast warm up times, and protection attributes.
A high-end copier may cost more than and, $40,000 even one that meets a company’s needs can run into hundreds of dollars. Because of the need for the best technology at a reasonable cost, many businesses consider renting over purchasing.
Costs are the most tangible benefit comprehended by companies. Copier renting allows you to avoid substantial capital expenses, which frees up cash for demands that are more urgent. With IT assets, you are buying the use of the device. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the instance of a copier the ROI comes from its output signal, not the equipment itself. Leasing makes more sense than buying when you seem at it that way, As with any leased IT asset, there may be considerable duty savings available. Speak to an accountant to find out more about the possibility of writing off a copier lease as a business expense.
Copier leasing typically comprises a maintenance plan to keep your device running. For those who have had the frustration of a copier crisis, you understand how important a maintenance agreement is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next design is easy. When the lease expires, you get a completely new machine with functions and the most recent specifications.
Many copier leases charge on a quantity basis. Make sure you have an exact idea of the amounts you produce monthly to know for certain whether leasing is the many cost-effective options for you. You may want to ask your vendor about the absolute minimum copy condition – they may need a bottom quantity of copies monthly, if they can be charging on volume. A toner typically is not although maintenance is normally included in the rent. Toner cartridges are pricey therefore make sure to include the approximate price for replacements in your budget. Again, a clear idea of the volume of copies you generate per month will aid with prediction. Components may not always be a part of the maintenance agreement. You need to know what is and just isn’t protected.
Finally, make sure it is possible to get a replacement copier if yours goes down.